Meeting Follow-Ups by Voice in Under Five Minutes

Start from the decisions, not from memory

The slow part of a follow-up is reconstruction: what exactly did we agree, which Thursday did she say, who took the billing item. If Auri Voice recorded the meeting, its Meetings feature has already written the Decisions and Action items, and your five minutes go into phrasing the message.

This guide covers the recorded path first, then the fallback for meetings nobody recorded.

Record the meeting with Auri Voice

Auri Voice records meetings without a bot. Nothing joins the call or appears in the participant list: the Mac captures your microphone and the call audio directly, whichever app carries the call.

1. Open Meetings in Auri Voice's sidebar (⌘4) and start recording when the call starts.
2. Auri transcribes live with a local engine while you talk. The two audio sources appear as Microphone (you) and Meeting audio (everyone else).
3. Stop when the call ends. Auri writes the notes: a Summary, Highlights, Decisions, and Action items, with owners and due dates wherever someone said them out loud.
4. Rename speakers to real names, and merge two labels when the transcript split one person in two.

For a meeting that already happened, Import recording (⌘O) turns an existing audio file into the same transcript and notes.

Know where the two steps run before you record anything sensitive. Transcription happens on your Mac with a local engine. The notes step is different: Auri writes them with the AI provider selected in AI settings, Auri Cloud unless you change it, so the transcript leaves the Mac there. Auri Local (Apple Silicon) keeps note writing on the Mac too. Each meeting's status line states your setup, for example "on-device · Auri Cloud notes · Keep for 30 days"; the Mac privacy guide covers the wider checklist.

Audio retention is the last part of that line. Auri keeps meeting audio for 30 days; to change that, click the gear (Meeting settings), then Capture and storage > Saved audio: "Keep for 30 days", "Keep until I delete it", or "Delete after notes are ready".

Before your first recording, ask for consent; rules differ by country and US state, and some require every participant to agree. The free plan includes two meetings, enough to try this on a real call.

Dictate the follow-up from the notes

After the call, the follow-up is one dictated message from the notes.

1. Open the meeting and read the Decisions and Action items.
2. Put the cursor in the reply field and press your dictation shortcut (the shortcut guide covers setup).
3. Speak the four slots in one take, reading owners and dates straight off the Action items list.
4. Stop. The cleanup pass removes false starts and filler words, fixes punctuation, and follows spoken formatting commands like "new line" and "bullet point".
5. Check names, dates, and numbers, then send.

The four slots, in the same order every time:

1. Decision: what we agreed, in one sentence.
2. Owners: who does what, by which date.
3. Open questions: what is unresolved and who can resolve it.
4. Next check-in: when we look at this again.

Keep that order even when the meeting wandered: readers scan for their own name and date, and a chronological retelling hides both. Name people, not teams: Priya sends the revised quote by Thursday gives the item an owner, and the team will follow up does not.

When a client should see the full notes, the meeting's Export button saves a plain-text file: title, date, duration, attendees, summary, highlights, decisions, action items, and transcript, ready to paste into an email.

One worked example

Here is the whole flow after a pricing call, notes open, one spoken take:

You said: "quick recap from today's pricing call new line we're going with the twenty, no, twenty-five percent annual discount starting with october renewals new line bullet point priya sends the revised quote to meridian by thursday september um september third bullet point dev updates the billing page by friday the fourth new line still open whether the discount covers existing monthly plans, priya is checking with finance new line next pricing sync september fifteenth"

Auri typed:

Quick recap from today's pricing call.

We're going with the 25% annual discount, starting with October renewals.

• Priya sends the revised quote to Meridian by Thursday, September 3.
• Dev updates the billing page by Friday the 4th.

Still open: whether the discount covers existing monthly plans. Priya is checking with finance.

Next pricing sync: September 15.

That message can go out as is. The cleanup pass resolved "twenty, no, twenty-five" into 25%, dropped the "um" and the false start, capitalized the names, and turned the spoken "bullet point" commands into a list. It cannot know whether September 3 is the date Priya agreed to, so check the dates against the notes before sending.

Check names, dates, and numbers

A follow-up creates work when a detail is wrong, because someone has to reply to correct it. Four checks catch nearly all of it:

• Names: spelled the way their owners spell them, especially the ones dictation reliably gets wrong.
• Dates: absolute, never next Tuesday, which means one thing read on Monday and another read on Wednesday; time zones make it worse. The notes hold the real date.
• Owners: one named person per item.
• One ask per person, so nobody has to work out which part is theirs.

If a name fails every week, add it to Auri Voice's vocabulary under Settings > Dictation > Text > Vocabulary; entries work with every engine. The custom words guide covers building the list.

When nobody recorded the meeting

The memory method still works; it is the weaker source. Speak the four slots right after the call, while the specifics survive, and mark anything you cannot pin down as an open question so the replies fill the gaps. If someone else recorded the call, import their file with ⌘O and dictate from the generated notes.

The same recap works for meetings you attended but did not run. Open with here is what I took away, tell me what I missed, list the decisions you heard and mark the ones you are unsure of, and put unresolved items in their own list. Two participants who left with different understandings will find out while reading your list rather than three weeks into the work.

The iPhone version

When the reply has to happen while you walk out of a conference room, Auri Keyboard runs a shortened version. Dictate the decision and the owners with dates into the thread, then tap Fix Grammar in the keyboard's writing tools; with nothing selected, it cleans the whole draft. If the tone needs more than grammar, Paraphrase offers Professional and Concise among its styles. Leave open questions and scheduling for the desk.

If the meeting lives in a voice memo, Smart Notes transcribes the file and its Meeting Notes transform structures the transcript the same way; the Smart Notes guide covers it.

FAQ